How to view, edit, re-submit & delete submissions in SparkForms

The definition of what submissions are

SparkForms stores all submissions made for each form from students and tutors. On occasion these submissions will need to be deleted for one of two reasons:
To make an amendment to the form or to reset the form for the next cohort. Before any changes are made or submissions deleted, all existing submissions will need to be securely exported and stored outside of SparkForms.
We recommend when exporting submissions you do so in both PDF and .CSV formats, once exported you should then follow your normal procedure regarding saving student assessment data and storing it securely.

Why export submissions as both PDF and CSV?

By exporting both formats we create a snapshot of the data and the form. A PDF is a snapshot of that form and submission, showing all form text and assessor signatures. A CSV will only contain the data submitted from the form. Therefore the PDF can be used to see the form as it was when submitted, whilst the CSV can be used to import the data into other systems.

Note: Once submissions have been deleted from SparkForms they cannot be retrieved, this is why we must export any submissions before deleting them. However, please note if the data is submitted to another system automatically (e.g. ADB), that data will not be deleted.

PLEASE: Check the form and ensure submissions can be deleted.

Viewing submissions

1. Select the form you want to view the submissions for.
2. Select the Submissions tab.

The section you land on, you will be able to see all submissions made on the form.

View – Individual Submissions

To view an individual submission,

• Click the ID number or the date link.

The link will take you into the submission.

Edit – Submissions

To edit a submission,

1. Click the blue ‘Edit’ button.
2. Change the submission.

Re-Submit – Submissions

1. Tick ‘Tigger integrations’.
2. Click Save.

The submission has been re-submitted.

Deleting a Submission

Most forms will need submissions deleting from them. This is to refresh the form for the new year.

To delete an individual submission,

1. Tick the check box next to the submission.
2. Click the red ‘Deleted’ button.
3. Click OK on the popup, if you are sure.

You can also delete, within the submission.

Deleting Submissions

You can delete ALL the submissions on the form by,

1. Clicking the red ‘Delete All’ button.
2. Click OK on the popup, if you are sure.