Collaborate with MS Whiteboards

Microsoft Whiteboard provides a shared digital
canvas where participants can collaborate in real time using text, drawings,
sticky notes and templates. It can be used for brainstorming, planning
activities, problem solving and collecting student ideas during online teaching
sessions.

Please note students must be using the Teams desktop app to be able to interact with presentations via the Mentimeter app (please make this sentence stand out)

Creating a new Whiteboard in the session

Watch the video on MS Whiteboards here.

As a co-organiser or presenter you can present or collaborate with a MS Whiteboard following the steps below. Please see the video for an on screen walkthrough.

1. Select Share from the meeting controls.
2. Choose Microsoft Whiteboard from the sharing options.
3. A new whiteboard will open and be shared with all meeting participants.
4. Use the whiteboard tools to add text, draw, insert sticky notes, shapes or images.
5. Participants can contribute to the whiteboard in real time, allowing everyone to collaborate on the same canvas.
6. Use templates to support activities such as brainstorming, reflection exercises, project planning or group discussions.
7. Zoom in and out of the canvas to navigate larger whiteboards and view participant contributions.
8. Monitor student activity as ideas, comments and drawings appear instantly on the shared whiteboard.
9. The whiteboard is automatically saved, allowing you to revisit or continue working on it after the meeting.
10. When you have finished, close the whiteboard or stop sharing to return to the normal meeting view.
11. Participants can continue accessing the whiteboard after the meeting if they have appropriate permissions.

Preparing a Whiteboard before the session

Creating a Whiteboard activity in advance allows you to prepare collaborative tasks,
templates and resources before students join your Teams meeting.

Creating a Whiteboard in advance

1. Go to the Staff Portal, open the App Launcher, and select Whiteboard.
2. This will open your Whiteboard gallery, where all your existing whiteboards are stored.
3. Select New Whiteboard to create a new board.
4. Choose a template or create your own activity from scratch.
5. Select the board name and rename it so that it is easy to identify when sharing it during a Teams meeting.
6. Build your activity by adding text, images, sticky notes, shapes or any other content students will need to interact with.

Duplicating or changing shared settings

1. If you need to duplicate an existing whiteboard or change sharing permissions, open your Whiteboards folder in OneDrive.
2. From the Whiteboards folder, locate the board you want to manage.
3. Use the sharing options to adjust who can view or edit the whiteboard.
4. If you have used the whiteboard in a previous Teams session, you may wish to remove existing sharing permissions to prevent previous participants from continuing to edit the board.
5. Once your whiteboard is prepared and permissions have been checked, it will be ready to share during your Teams meeting.

Find out more – Microsoft guidance

Share a whiteboard
Use a whiteboard

Continue working on a whiteboard