{"id":7051,"date":"2024-11-29T15:41:49","date_gmt":"2024-11-29T14:41:49","guid":{"rendered":"https:\/\/digi-ed.uk\/support\/?post_type=ht_kb&p=7051"},"modified":"2024-11-29T15:41:50","modified_gmt":"2024-11-29T14:41:50","slug":"saving-powerpoint-presentations-as-accessible-pdfs","status":"publish","type":"ht_kb","link":"https:\/\/digi-ed.uk\/support\/article\/saving-powerpoint-presentations-as-accessible-pdfs\/","title":{"rendered":"Saving PowerPoint Presentations as Accessible PDFs"},"content":{"rendered":"\n

Overview<\/h2>\n\n\n\n

This article provides a guide on how to save a Microsoft PowerPoint presentation as an accessible PDF. This process will ensure that the content is accessible to all users, including those with disabilities.<\/p>\n\n\n\n

Preparing your presentation<\/h2>\n\n\n\n

Before saving your PowerPoint as a PDF, you should ensure that you have run an accessibility check against the content. This will ensure you have accessible features such as; alt text for images, slide layouts which are sequenced clearly, and descriptive hyperlinks.<\/p>\n\n\n\n

The fastest and easiest way to make sure your PDF is accessible is to run the Accessibility Checker<\/a> to identify and fix any accessibility issues.<\/p>\n\n\n\n

    \n
  1. To run the Accessibility Checker select \u2018Review\u2019 in the top toolbar, then \u2018Check Accessibility\u2019 in the ribbon.<\/li>\n<\/ol>\n\n\n\n
    \"Screenshot<\/figure>\n\n\n\n
      \n
    1. This will display an accessibility drawer on the right hand side displaying the \u2018Inspection Results\u2019.<\/li>\n<\/ol>\n\n\n\n
      \"Screenshot<\/figure>\n\n\n\n
        \n
      1. From here any changes be made directly to the PowerPoint, for example \u2018Missing Slide Title\u2019.<\/li>\n<\/ol>\n\n\n\n
        \"Screenshot<\/figure>\n\n\n\n
          \n
        1. Once you have run the Accessibility Checker and resolved the \u2018Inspection Results\u2019 you are now able to save the PowerPoint as a PDF.<\/li>\n<\/ol>\n\n\n\n

          Saving a PowerPoint as a PDF<\/h2>\n\n\n\n
            \n
          1. Now that the accessibility issues have been address you are able to save your document as a PDF. To do so navigate to \u2018File\u2019 in the top toolbar.<\/li>\n<\/ol>\n\n\n\n
            \"Screenshot<\/figure>\n\n\n\n
              \n
            1. Then \u2018Save as\u2019 or \u2018Save a copy\u2019, select the directory that you would like to save the PDF and also the file name. In the file type drop down select PDF (*.pdf). A box may appear if there are any accessibility recommendations. Then select \u2018More options\u2026\u2019<\/li>\n<\/ol>\n\n\n\n
              \"Screenshot<\/figure>\n\n\n\n
                \n
              1. In the pop up \u2018Save As\u2019 dialog box, select \u2018Options\u2019<\/li>\n<\/ol>\n\n\n\n
                \"Screenshot<\/figure>\n\n\n\n
                  \n
                1. Then select the \u2018Document structure tags for accessibility\u2019 checkbox, and then select \u2018OK\u2019. Structure tags are a crucial part of how assistive technology navigates, accesses, and understands the information within a document.<\/li>\n<\/ol>\n\n\n\n
                  \"Screenshot<\/figure>\n\n\n\n
                    \n
                  1. And finally select \u2018Save\u2019. This will now create an accessible PDF of your PowerPoint.<\/li>\n<\/ol>\n\n\n\n
                    \"Screenshot<\/figure>\n\n\n\n

                    Related Articles<\/h2>\n\n\n\n

                    Enhancing Accessibility in Microsoft 365<\/a><\/p>\n\n\n\n

                    <\/p>\n","protected":false},"excerpt":{"rendered":"

                    This article provides a guide on how to save a Microsoft PowerPoint presentation as an accessible PDF. This process will ensure that the content is accessible to all users, including those with disabilities.<\/p>\n","protected":false},"author":1,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[298],"ht-kb-tag":[356,372,373,307],"class_list":["post-7051","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-misc","ht_kb_tag-accessibility-checker","ht_kb_tag-microsoft-office","ht_kb_tag-microsoft-powerpoint","ht_kb_tag-pdf"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/7051","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/comments?post=7051"}],"version-history":[{"count":1,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/7051\/revisions"}],"predecessor-version":[{"id":7061,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/7051\/revisions\/7061"}],"wp:attachment":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/media?parent=7051"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-category?post=7051"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-tag?post=7051"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}