{"id":70,"date":"2020-07-13T14:50:00","date_gmt":"2020-07-13T13:50:00","guid":{"rendered":"https:\/\/telmed.uk\/wordpress\/?post_type=ht_kb&p=70"},"modified":"2025-10-02T15:06:15","modified_gmt":"2025-10-02T14:06:15","slug":"adding-a-teacher-faculty-support-or-external-examiner-to-your-course-in-moodle","status":"publish","type":"ht_kb","link":"https:\/\/digi-ed.uk\/support\/article\/adding-a-teacher-faculty-support-or-external-examiner-to-your-course-in-moodle\/","title":{"rendered":"Adding a teacher, faculty support or external examiner to your course in Moodle"},"content":{"rendered":"\n

Overview<\/h2>\n\n\n\n

By default, when a course is created by TIS, the requester will be enrolled as a Teacher. They can then delegate access to others as required. Please see The roles section below for more detail on the role types.<\/p>\n\n\n\n

Please note, students and Module\/Programme Leaders cannot be manually enrolled on any DLE course. These enrolments take place via UNIT-e, managed by the Faculty\/School Offices.

As such:<\/strong>
If a student missing from the participant list, you need to get in touch with the Office to request their enrolment via UNIT-e. Digital Education cannot action this. Once the student is enrolled via UNIT-e, by the next day their enrolment will be visible in the DLE (as these updates take place overnight between UNIT-e and the DLE). Please do not manually enrol students on the DLE course as any role that can be used for their enrolment (e.g. \u2018Non-editing Teacher\u2019) provides higher permissions than what students should be able to access, resulting in potential data breach.

If you are the ML\/PL, please get in touch with the Office to request the enrolment via UNIT-e. The update between UNIT-e and the DLE will take place overnight. If your enrolment is urgent, as a temporary solution, you can ask a colleague already enrolled on the course to enrol you as a \u2018Teacher\u2019 until the \u2018Leader\u2019 role is assigned to you.<\/p>\n\n\n\n

External Examiners access to Module Boxes<\/a> in the DLE requires them to have a temporary UoP account. If you cannot enrol them as they do not show up as a suggestion, that might be in relation to their UoP account setup. For support, please contact the main IT Service Desk.<\/p>\n\n\n\n

Adding a member of staff<\/h2>\n\n\n\n

To add a staff member to your course page, please follow the steps below.<\/p>\n\n\n\n

    \n
  1. Navigate to the DLE course page on which you wish to add a staff member.<\/li>\n\n\n\n
  2. When you are on that page, please select \u2018Participants\u2019 menu from the secondary navigation bar.
    <\/li>\n<\/ol>\n\n\n\n
    \"Screenshot<\/figure>\n\n\n\n
      \n
    1. You will be able to access the list of users currently enrolled on the course. To manually enrol a new staff member, please click on the \u2018Enrol users\u2019 button.<\/li>\n<\/ol>\n\n\n\n
      \"Screenshot<\/figure>\n\n\n\n
        \n
      1. In the search box, next to the \u2018Select users\u2019 setting, you can enter the name of the colleague. You can repeat this to add multiple colleagues at the same time.<\/li>\n<\/ol>\n\n\n\n
        \"Screenshot<\/figure>\n\n\n\n
          \n
        1. Once all relevant colleagues are selected, please assign the appropriate permissions by selecting the relevant role in the drop-down list. There are overall 4 roles available, such as:<\/li>\n<\/ol>\n\n\n\n
            \n
          • Teacher<\/li>\n\n\n\n
          • External Examiner<\/li>\n\n\n\n
          • Non-editing teacher<\/li>\n\n\n\n
          • Forum Moderator<\/li>\n<\/ul>\n\n\n\n
              \n
            1. Once the role is selected, please click on the \u2018Enrol users\u2019 button.<\/li>\n<\/ol>\n\n\n\n
              \"Screenshot<\/figure>\n\n\n\n

              The roles<\/h1>\n\n\n\n

              Teacher<\/h3>\n\n\n\n

              \u2018Teachers\u2019 can do almost anything within a course, including adding or changing the activities and grading students. By default, Teachers can also assign a \u2019Non-editing Teacher\u2019 role to other users.<\/p>\n\n\n\n

              By default, users are not assigned the role of \u2018Teacher\u2019 throughout the site, but are only assigned (enrolled) as a \u2018Teacher\u2019 to a single course\/class at a time. The same applies to students. Teachers can only teach in the courses they have been enrolled in.<\/p>\n\n\n\n

              External examiner<\/h3>\n\n\n\n

              \u2018External Examiner\u2019 is based on a \u2018Non-editing Teacher\u2019 role (as below), but with an additional permission that means they can see the \u2018Module Box\u2019 block on any Moodle course they are added to (the standard \u2018Non-editing Teacher\u2019 role cannot do this).<\/p>\n\n\n\n

              Non-editing teacher<\/h3>\n\n\n\n

              A \u2018Non-editing Teacher\u2019 is able within a course to view and grade students\u2019 work, but may not alter or delete any of the activities or resources. This role might typically be given to a classroom assistant for example.<\/p>\n\n\n\n

              Forum moderator<\/h3>\n\n\n\n

              \u2018Forum Moderators\u2019 have elevated permissions just within a forum. They can delete\/approve posts, which students are unable to do, so this is sometimes a role given to students as it does not allow any extra permissions within the Moodle site as a whole, but lets them do more in a forum activity.<\/p>\n\n\n\n

              Adding students<\/h2>\n\n\n\n

              Students are automatically enrolled onto courses from UNIT-e. If an student enrolment is missing or incorrect, this needs to be corrected in UNIT-e. Therefore, please contact your Faculty\/School Office to ensure UNIT-e is up to date.<\/p>\n","protected":false},"excerpt":{"rendered":"

              In this article, we will show you how to add a colleague to your course in the DLE\/Moodle.<\/p>\n","protected":false},"author":1,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[27],"ht-kb-tag":[236,144,235,234],"class_list":["post-70","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-moodle","ht_kb_tag-adding","ht_kb_tag-external-examiner","ht_kb_tag-faculty-support","ht_kb_tag-teacher"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/70","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/comments?post=70"}],"version-history":[{"count":14,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/70\/revisions"}],"predecessor-version":[{"id":8493,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/70\/revisions\/8493"}],"wp:attachment":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/media?parent=70"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-category?post=70"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-tag?post=70"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}