{"id":3231,"date":"2022-03-14T16:56:50","date_gmt":"2022-03-14T15:56:50","guid":{"rendered":"https:\/\/digi-ed.uk\/support\/?post_type=ht_kb&#038;p=3231"},"modified":"2024-06-25T10:59:45","modified_gmt":"2024-06-25T09:59:45","slug":"how-to-add-alt-text-to-images-in-microsoft-word","status":"publish","type":"ht_kb","link":"https:\/\/digi-ed.uk\/support\/article\/how-to-add-alt-text-to-images-in-microsoft-word\/","title":{"rendered":"How to add alt text to images, in Microsoft Word"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">Why it matters<\/h2>\n\n\n\n<p>Alt-text and descriptions help people using screen readers and other assistive technologies, understand the content of a picture they may not be able to see.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Good alt-text is:<\/h3>\n\n\n\n<ul class=\"wp-block-list\"><li>Specific and succinct.<\/li><li>Informative.<\/li><li>Functional.<\/li><\/ul>\n\n\n\n<p>If your image is decorative you will have the option to select this in the alt-text field.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Insert Picture<\/h2>\n\n\n\n<p>Within Microsoft Word, using the ribbon menu, click the \u2018Insert\u2019 button.<\/p>\n\n\n\n<p>Then click the \u2018Picture\u2019 icon.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"145\" src=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-1024x145.png\" alt=\"Screenshot of Microsoft Word ribbon menu. Insert button. Highlighted. Picture icon. Highlighted.\" class=\"wp-image-3232\" srcset=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-1024x145.png 1024w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-300x43.png 300w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-768x109.png 768w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-50x7.png 50w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-60x9.png 60w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon-100x14.png 100w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Insert-picture-MS-word-ribbon.png 1368w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Add alt-text<\/h2>\n\n\n\n<p>Right-click on the picture.<\/p>\n\n\n\n<ol class=\"wp-block-list\" start=\"2\"><li>Click \u2018Edit Alt Text\u2019<\/li><\/ol>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"670\" height=\"615\" src=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text.png\" alt=\"Screen shot demonstrating how to add alt text to a photograph of some ice.\" class=\"wp-image-3233\" srcset=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text.png 670w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text-300x275.png 300w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text-50x46.png 50w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text-60x55.png 60w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/alt-text-100x92.png 100w\" sizes=\"auto, (max-width: 670px) 100vw, 670px\" \/><\/figure>\n\n\n\n<p>An alt-text window will pop up on the right side of your screen. You can now type your image description here or tick the box which marks the image as decorative.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"256\" height=\"377\" src=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1.jpg\" alt=\"Screen shot of am alt-text window in word with a description within.\" class=\"wp-image-3234\" srcset=\"https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1.jpg 256w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1-204x300.jpg 204w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1-34x50.jpg 34w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1-41x60.jpg 41w, https:\/\/digi-ed.uk\/support\/wp-content\/uploads\/2022\/03\/Alt-text-ice-1-68x100.jpg 68w\" sizes=\"auto, (max-width: 256px) 100vw, 256px\" \/><\/figure>\n\n\n\n<p>You can also add alt-text via the format picture option.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide provides instruction on how to add alt text to images in Microsoft Word. This will make your document more accessible to students using assistive technology.<\/p>\n","protected":false},"author":1,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"footnotes":""},"ht-kb-category":[298],"ht-kb-tag":[110,310,306,28],"class_list":["post-3231","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-misc","ht_kb_tag-accessibility","ht_kb_tag-alt-text","ht_kb_tag-microsoft-word","ht_kb_tag-moodle"],"jetpack_sharing_enabled":true,"_links":{"self":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/3231","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb"}],"about":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/types\/ht_kb"}],"author":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/comments?post=3231"}],"version-history":[{"count":1,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/3231\/revisions"}],"predecessor-version":[{"id":3235,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb\/3231\/revisions\/3235"}],"wp:attachment":[{"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/media?parent=3231"}],"wp:term":[{"taxonomy":"ht_kb_category","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-category?post=3231"},{"taxonomy":"ht_kb_tag","embeddable":true,"href":"https:\/\/digi-ed.uk\/support\/wp-json\/wp\/v2\/ht-kb-tag?post=3231"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}